Printable copy of Agreement CLICK HERE
Groups/individuals using our clubhouse that do not pay a booking fee:These are HWCA sanctioned activities/meetings/sessions that are OPEN to ALL members of HWCA ie bridge club, men’s club, ladies’ sewing etc
A booking fee is charged whenever an individual HWCA member wishes to book the clubhouse for his/her social function, which is NOT OPEN to ALL members of HWCA.
BOOKING FEE for use of Premises:
$100 Per Day when occupancy of Premises does not exceed 80 people
- Deposit is equal to the amount of the booking fee. Deposit will be applied against any damages sustained to Premises during Private Function Activity and /or incidental costs incurred including prolonged rental of Premises. The deposit and balance of deposit will be reimbursed shortly after completion of the Private Function Activity and the returned, completed HWCA Clean-up Check List.
Subject: HWCA liability insurance
I just wanted to clarify our conversation about renters providing insurance for the Clubhouse.
All of OUR companies provide this liability extension at no charge and it is really quite simple. Usually an email or phone call to your insurance provider will suffice and the coverage is extended accordingly.
The extension is necessary as it is just far too hard for the insurance company for Huron Woods to come up with a rate on exposures that are out of their control. They simply provide insurance for the Clubhouse itself and any Liability imposed by the Association for slip & falls, poor maintenance, unsafe conditions, etc.
What I mean is that, one day someone could be hosting a strawberry social and the next day, it could be a wedding party or anniversary party. The spectrum is really quite wide and hard to underwrite effectively. Also, the board has no control over who attends the events held at the clubhouse. That is up to the party that actually rents the premises and hence, it requires them to provide the insurance.
In my opinion, the most effective way to handle this situation is to continue to have the actual renters provide their own insurance. I know that it can be frustrating for them and hard to comprehend but I do truly believe that it provides the best coverage for ALL parties involved.
I trust that you’ll find this to be satisfactory.
David W. Brown CAIB
HMS Insurance & Financial Services Inc